Convention Policies

Last updated December 30, 2016.
  1. Videotaping for private use only will be permitted at all events as long as the guests or other convention attendees do not object. Please do not attempt to sell the footage, especially on eBay. We will track you down and prosecute to the fullest extent of the law if you do. We will also ban you from future Chicago TARDIS conventions. Also do not post full panels to YouTube or Vimeo without the convention’s written permission. By videotaping panels and events at the convention, you implicitly agree to follow this rule.
  2. Audio taping and flash photography will be permitted at all events, with the exceptions of Mysterious Theatre 337 and the Masquerade, where only non-flash photography is allowed. No photography, audio taping, or autograph requests are permitted at the Sunday brunch or Evening Recpeptions.
  3. Chicago TARDIS is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers. Our full anti-harassment policy can be found on this page.
  4. If you have a problem or need other assistance (such as being verbally, physically, or sexually harassed), please locate a person wearing a staff badge. (These badges are either laminated and say “staff” or are engraved (blue background with white lettering) and state the staff member’s name and department.)
  5. Non All-Access members are not allowed to sit in the front row at any time, unless Chicago TARDIS staff grants specific permission. All-Access members may request permission for non All-Access members to sit in their chair for a specific panel only by asking the Tech World staff in Main Programming in person. Chicago TARDIS reserves the right to deny any such requests.
  6. People with staff badges and/or volunteer ribbons on their regular convention badges are giving hours to the convention; please be nice to them and follow their instructions.
  7. No weapons of any kind are permitted except during the Chronological Cavalcade and the Masquerade Show. Weapons for the both events must be peace-bonded in public areas, and their on-stage use must be approved in advance by the Cavalcade or Masquerade Director.
  8. Children must be supervised by a parent/guardian at all times. You must register your children even if their memberships are free. All children must have a badge and be accompanied by an adult member, or you will be charged full price for their membership.
  9. Full-sized Daleks must pre-register to be allowed to attend. We have limited function space and a lot of people attending. Unregistered Daleks will be asked to leave. If the Dalek owner refuses, then we will revoke the owner’s membership. If you’re not already part of the Dalek mailing list and would like to be, drop us a line through our contact page.
  10. Any convention member bringing a domestic pet (such as a dog) or exotic pet (such as a tortoise) into convention function space (basically any carpeted area of the hotel lobby level) will be asked to remove the pet  from the convention. Failure to comply will result in the pet owner forfeiting their membership to the convention. (Service dogs are excluded from this rule.)
  11. Shoplifting will be prosecuted to the fullest extent of the law.
  12. Photographs and video of Chicago TARDIS participants will be taken at Chicago TARDIS activities. Many of these photos will be posted to official Chicago TARDIS social media channels. Your participation in these activities implies your consent to be photographed or recorded. If you prefer not to be photographed or recorded, please remove yourself from the photography/recording area.